The meeting was called to order at 10:04 am by President Alice Taylor. A quorum was established. Board members present were President Alice Taylor; Vice President Frank Samuelson; Directors Keith Martin, Nancy Cockshott, Mike Dolio, Eugene Bartee, Pat Tarpley. Guests present: Susan Tarpley, and Lynn Glocker
Minutes of the previous meeting: The minutes of the prior meeting, August 12,2006 were read. Frank Samuelson moved, and Pat Tarpley seconded that the minutes be approved. The minutes were unanimously approved.
Correspondence: There was no correspondence.
Treasurer’s Report: Cora Bell read the treasurer’s report. By recompiling the bank statements for the year a revised financial statement was created which reconciles to the bank account. Susan requested that the pool income of $1025 be allocated on the financial statement. This correction will be made on the financials. In the future the amount of fees charged for homeowners fees paid throughout the year will be noted on the financial statement as separate income. Cora will send letters to all delinquent homeowners requesting payment.
Old Business: Frank noted that all the pumps have been removed from the pool area, and the pipes have been drained. Frank also noted that all the chairs and tables are covered at the pool. Alice requested copies of invoices from Wet ‘n Warm. These will help us determine useful like on items purchased for the pool.
New Business: Alice presented a calendar for the year that identifies tasks which the board must complete annually, along with the scheduled dates.
1. Board meeting will be held monthly except for December and January.
2. We will create an annual calendar each November.
3. Newsletters will be mailed quarterly.
4. The annual assessment billing will be mailed in January. Dues billings for dues not paid in full the first quarter will be mailed in April, July, and October.
5. We will complete our reserve study by March 2007.
6. We will establish a rules committee – date not set.
7. We have an architectural review committee.
8. We will review our insurance coverage in March or April.
9. Our insurance will be paid in May.
10. We will call for board candidates in June.
11. We will set up a nominating committee in July.
12. We will mail our annual meeting packet in July.
13. Will will hold our annual meeting in September.
14. We will develop the budget in July.
15. We will approve the draft budget in August.
16. We approve the budget in September.
17. We will mail the copies of the approved budget with the October newsletter.
18. We will schedule a summer party in July
19. Pool maintenance will be ongoing during the months of May, June, July, and August.
20. Weather permitting the pool will open on Memorial Day.
21. We will schedule a common area clean up in May
22. We wil have a 50th anniversary pool party in June or July.
23. VIP committee will be active in May, June, & July.
Cora will notify residents on Maple street not to park vehicles on the street.
We will not mention the names of delinquent homeowners in meetings where guests are present.
Alice requested that we notify public works in the event we have water drainage problems this winter.
We need to get copies of the Davis Sterling act in it’s entirety to be sure we are complying with all necessary rules and regulations for homeowners groups.
Cora will contact the homeowner on Maple regarding his dead tree, and also notify him of complaints that have been made against his renters.
Pat Tarpley nominated, and Gene Bartee seconded the appointment of Keith Martin as board Treasurer. The nomination was unanimously approved.
The Board will hold its annual Christmas party on December 14th at 6:00 p.m. at Bristols Café..
Assets & Liabilities Report: There are no pending litigations and the assessments are adequate. No increases are being contemplated.
Meeting was adjourned at 11:53. Next meeting will be the Annual Membership meeting and will be held on February 3, 2007 at 10:00 a.m. in the Library
Respectfully submitted,
Cora Bell
Administrative Assistant
Edited and Published by Eugene G. Bartee