The meeting was called to order at 10:10 am by President Alice Taylor. A quorum was established. Board members present were President Alice Taylor, Directors Nancy Cockshott, Frank Samuelson, Michael Willemsen, and Dee Willemsen. Also present were Gaylord Blackburn and Sera James, Administrative Assistant. Vice-President Geri Hill, Treasurer Jeff Lindevald, Secretary Eugene Bartee, Director Jan Turner were excused.
Minutes of the previous meeting were read and approved, Mike Willemsen motioned and Frank Samuelson seconded. So moved.
Correspondence from the membership via phone messages was the only thing received this month.
Treasurer’s Report was reviewed and approved as submitted, Frank Samuelson motioned and Alice Taylor seconded. So Moved.
Old Business: Frank Samuelson questioned when the beginning of the VIP program was to start. He was directed to ask chair Geri Hill for his answer.
Pool: Regarding Pool Pass, Administrative Assistant discussed that it would cost $120 to get the wristbands and get generic ones for guests. The Homeowners would be given a reusable wristband, with four per family given at a time. Frank Samuelson motioned that we go with the wristbands, seconded by Dee Willemsen, so moved.
The one time use bands would be for guests and a different color than the homeowner’s bands. That way the lifeguard and/or supervisor would be able to tell at a glance around the pool who belonged there and who didn’t. Alice Taylor had a phone number for an applicant for the position of life guard during the week. Administrative Assistant to contact for interview and to contact past supervisors to see if interested in this year’s pool supervisor positions.
Alice Taylor brought to the board the issue of the liability insurance being so high and asking for assistance of obtaining at least a couple of other quotes for the insurance. The current company has increased our billing of 2004 of ~$6880 to 2005 of ~$7220. Mike Willemsen is going to assist with the inquiries.
New Business: Treasurer Jeff Lindevald is to create the 2006 budget to go out in the July 2005 newsletter; Administrative Assistant is to create any proxies that need to be voted upon on September 3rd at our yearly Business Meeting. Alice Taylor will follow up with her President’s message.
Play yard: Administrative Assistant is to speak to Scott Lemon regarding locating new small children swing seat providers. Will advise board of findings.
Sierra Coatings LLC owner Mike Parker made a presentation to the Board regarding the new product on the market that will seal the pool and reduce yearly maintenance to an absolute minimum. The utilization of this service, while costly, would recoup itself within five years and would give the pool pumps extra life as they would not be filtering the chipping paint and fiberglass which the pumps suck up each year. The Board discussed the lack of knowledge of his licensing and his insurance coverage and would ask the owner of Sierra Coatings LLC to come back next week and meet with us again and provide such information. [See following notes regarding May 21st meeting].
Pool: Tentative opening will be sometime the week of June 12, 2005. The water table is still high and the temperatures are still low. It would take some time to empty the pool for the maintenance and cleaning (regardless if we hire Sierra Coatings or not).
Despite requesting helpers for the cleanup and maintenance of the pool on this day being on the website and in the last bulletin, no one showed. The tasks are again left to the almost broken backs of Frank Samuelson, Mike Willemsen and Gaylord Blackburn. (AA note: hope all homeowners that use pool not feel too ashamed).
Alice Taylor is to put together a supervisor package regarding signage for guests, to-do’s, job description, etc.
Administrative Assistant to contact SEI regarding pick up schedule of trash.
Open Forum did not take place as no one outside the Board asked for the floor.
The meeting was adjourned at 11:50, motioned by Alice Taylor, seconded by all.
Meeting was called to order at 10:10, a quorum was established. Present were President Alice Taylor, Secretary Gene Bartee, Directors: Nancy Cockshott, Mike Willemsen, and Dee Willemsen. Guests included: Gaylord Blackburn, Susan Tarpley, Pat Tarpley and Administrative Assistant Sera James.
Special meeting was held to meet with Mike Parker of Sierra Coatings LLC and review his insurance and licensing and discuss any further inquiries of the board.
Mike provided his current licensing and mentioned that his insurance coverage was being revamped by his attorney but would be available for review on Tuesday, May 24, 2005.
Mike conceded that there was only a 10 year warranty on the color as exposure to our pool is great during the summer months and would give us 20% off the quoted price to perform the service.
Much discussion followed with individual inquiries regarding the sealing process, then Mike Parker left so the Board could discuss.
The Board made many discussion comments regarding whether we can motion on this, the Administrative Assistant reviewed the CC&R’s, the By-Laws, and the Articles of Incorporation, and noting that there was no dollar limit on what the board can vote on and since it was in the best interest of the homeowners association, and being with the regulations of keeping the common area as a part of the HOA, and the payment of such a service would NOT constitute an additional assessment on the homeowners, Gene Bartee motioned that we request Sierra Coatings service, he was seconded by Nancy Cockshott, vote taken - 5 yes, 0 no. So moved.
Mike and/or Gaylord would oversee the work to be done.
Administrative Assistant reported that the swing seats were purchased through "a store" - per purchaser of same, will look into suppliers. SEI has not yet been contacted.
Pat and Susan Tarpley then asked for the floor to discuss the problems they are continuing to have with regards to lot 45. Board decision was to fine the owner of the lot at the amount of $100 per recorded incident. The Tarpley’s are to call Alice during the disturbance to have an outside witness to the commotion and to call 911 to have at least the call logged whether or not the sheriff’s office responds. The letter will be sent by the Administrative Assistant on behalf of the board and will reflect all CC&R violations and fines will incur fees and penalties per CC&R’s.
Pat Tarpley offered to hold a seat on the board and since there was an opening, he was voted in on a temporary basis until his proxy his voted upon by the homeowners. Alice Taylor motioned, Dee Willemsen seconded. All voted - 5 yes, 0 no. So moved.
Meeting adjourned at 11:55 am. Motioned by Mike Willemsen, seconded by all.
Next meeting to be held at Lilac Park Pool on June 11, 2005 at 10:00 am.
AFTER MAY 21st EMAILS WITH OTHER BOARD MEMBERS:
Many emails from the board members that were not present at the May 21st meeting with Mike Parker whose services would have ceased the continued hard labor of the select few that actually perform the work, did not understand the process nor the protective and proactive utilization of the sealing process and decided not to accept the motion of the Board that was present and despite being in the minority if voting rights were considered, the approving side of the Board has decided to not go forward with the sealant process until all members of the Board can be present, and present the whole process and costs to the general membership at the Annual Business Meeting that will be held on September 3, 2005. The diligent board members that continue with the clean up each year have again responded to the needs of the Articles of Incorporation and again have served laboriously to have the pool ready and waiting for the homeowners for the summer season.
Edited and Published by Eugene G. Bartee