The meeting was called to order by our venerated president Frank M.Samuelson at 9:34 a.m. The meeting was at the pool.
Board members present included Frank S., Deirdre and Mike Willemsen, Eugene Bartee, Bill Ross, and Jeff Lindevald, Jan Turner arrived fashionably late. A quorum was established.
Guests included Pete Molesworth and Alice Taylor.
The minutes from the previous meeting 4/17/04 were read and approved with slight modifications. Mike moved, Gene seconded to approve the minutes. So moved.
Frank discussed the bike ramp situation in the common area. The fireman involved was to clean up the area, but all he did was take down the tape and replace the table. Tracy DeCosta's son and Everett Cockshott Jr. all admitted to involvement. Ross questioned the extent of the Board's liability if we do not specifically disallow dirt bike riding on the common grounds. Newsletter articles should reiterate the CC&R policies regarding the use of the common areas and the authority of individual Board members to allow physical adjustments to the common areas. Mike moved, Gene seconded, that Everett Cockshott Sr. be contacted to repair the common area behind the pool; if no repair is made, the repair will be hired out and the responsible parties will be billed. So moved.
The insurance coverage was discussed. The invoice was paid pursuant to Frank's signature on several pages. Frank will mail the invoice prior to the 5/27 expiration date.
Bill Ross requested a current budget, one year's minutes and financial reports, and statements from the president regarding future assessment increases. He needs this to close escrow and said state law requires such disclosures. Ross will have the needed information by the end of the day.
Lot 141 was verified as unimproved; had been billed as an improved lot.
Taxes had been completed by Cora Bell, but no invoice for services has been received as yet.
Frank verified the fire and casualty coverage previously contracted for had been cancelled.
Pro Solutions has not sent a record of the fines and late fee disclosures due to a medical situation in the Pro Solutions office. This will be a continuing request.
Sera James has been hired as the new Administrative Assistant. Jeff will attempt the transition this weekend as some records need to be updated. Frank, Mike and Jeff met with Sera last night to keep her informed and current of our situation.
Deirdre, Mike, Pete, Gaylord, and Frank had worked on the pool clean up. A work party was announced for this evening, 6:00, to apply four gallons of paint to the pool. The gaskets for filter #2 cannot be located. Gene will scan the internet for gaskets if Frank gives Gene the model numbers. Frank has a possible alternate source as well.
Pool opening is scheduled for Memorial Day Weekend if at all possible. Pete volunteered to schedule/ manage the pool attendants this summer if needed.
Frank suggested the association have a policy disallowing children with diaper in the pool. Consensus agreed. Jan moved, Alice seconded that Frank obtain and post a sign stating as such, prior to the opening of the pool. So moved.
Mike requested a work party to be scheduled to dig out the dirt from behind the shed, relocate the rocks from the front of the pool area to behind the shed, repair some lattice, materials to be donated by Pete. This is scheduled for Memorial Day Weekend and will be announced in the newsletter to be mailed in the next week or so. Consensus to allow Pete's friend to complete the taping and texturing of the bathrooms if the price is deemed to be "reasonable".
Pete questioned the VIP program. He noted Lot 4 with abandoned cars, Lot 5 with an unregistered vehicle, and Ross noted a lot with an old trailer. Also noted was the debris again flowing from the store dumpster into Lilac Park. Frank will talk to the store owner. No other action.
The meeting was adjourned 11:04 a.m. Next meeting June 19 at 9:30 at the pool.
Respectfully submitted,
Jeff Lindevald
Edited and Published by Eugene G. Bartee