The meeting was called to order at 10:08 a.m. by our esteemed president, Frank Samuelson. The meeting was held in the conference room of the library.
Board members in attendance established a quorum: Frank Samuelson, Mike Willemsen, Deidre Willemsen, Everett Cockshott, Eugene Bartee, and Jeff Lindevald.
One guest was present: Alice Taylor, Lot 88.
The minutes from the previous meeting on February 21, 2004 were read. One correction noted the program we are using for the books might be an incorrect program, not necessarily requiring Excel. Motion to approve the minutes as corrected was made by Jeff, seconded by Mike. So moved.
Correspondence and list of phone calls was reviewed and discussed. Jeff to follow up with few exceptions. Also received resignation letter from Susan Tarpley effective 2/29.
Treasurer's report was reviewed. Motion to approve the report was made by Mike, seconded by Eugene. So moved.
Letter was presented to the Board indicating Susan Tarpley's resignation. Discussion was presented on how to fill the position and if Jeff can continue to act in this capacity. Jeff suggests the position needs to be handled locally to retrieve the mail and respond to the phone in a timely manner. Eugene presented a candidate name (Sera James 795- 7801) who was interviewed by Frank and Jeff on 3/20. Board decision.
Alice Taylor was present to pursue her lien situation. Confirmation from her that lien has been removed. She had paid $726.50 to Pro Solutions to reconcile her debt and remove the lien placed on her house. Pro Solutions had sent a check on her behalf of $244 to settle the debt to the Association. This needs to be confirmed. The Association is in possession of a check to Jerry Taylor in the amount of $140, which had been voided. Motion was made to reimburse Alice Taylor $628.50 to settle the matter to everyone's satisfaction ($726.50 - $244 debt + $140 credit + $6 discount) by Mike, seconded by Everett. So moved. This pays the dues on Lot 88 through 2004.
Frank discussed insurance, which s due to increase by $700 (to $6880) on 5/27/04. Mike and Jeff will peruse competitive bids.
Mike recommended Shawn Bittner (via Bill Boss) to clean the common area at a cost of $500, can burn debris in the middle of the parking lot. Shawn will not be covered by workman's comp. Motion to hire by Mike, seconded by Everett. So moved.
Mike recommended Gaylord to handle the pool maintenance, but only with remuneration. County pool inspection due in May. Motion tabled to April meeting.
Pool work party and pool draining scheduled for April 17 after next meeting.
Barbara Babel house sold effective 3/19. New owners want copy of CC&R's, and 12 months of meeting minutes. No action taken.
Mike requested Everett find time to stripe the basketball court. He agreed to do so.
Cora Bell needs paperwork to complete the taxes. Frank will provide Cora with a copy of the 2004 Profit and Loss Statement attached to February minutes.
Jeff requested May meeting be moved up to May 8 or back to May 22 to accommodate a personal scheduling conflict. Tabled until April meeting.
Copies of the late fees and fines was not received/ requested from Pro Solutions to be mailed with newsletter. Frank will obtain a copy a mail to Jeff for June newsletter.
Cross statement/ Lot 159 was not hand delivered. Mike will handle and leave if the parties are at home.
Frank is to remind all homeowners of leash law in effect with his next newsletter article.
Motion made by Eugene Everett seconded, to adjourn meeting. So moved at 11:50 a.m.
No news re Tapia. Moose Lodge uses same address as do we.
Respectfully submitted,
Jeff Lindevald
Edited and Published by Eugene G. Bartee