The meeting was called to order by President Frank Samuelson at 9:35 a.m. The meeting was held at the pool.
Board members present included Frank Samuelson, Mike and Deirdre Willemsen, Jeff Lindevald, Jan Turner, Alice Taylor and alternates Gaylord Blackburn and Tracey Loggette. Everett Cockshott and Eugene Bartee were absent. One board seat remains vacant. Also present was Administrative Assistant Sera James.
Guests present were: Katie Foster (lot 36), Karen Nelson (lot 6), Nancy Cockshott (lot 38), Pete Molesworth (lot 135).
The minutes from the previous meeting on June 19, 2004 were reviewed and approved as submitted. Alice motioned, Deirdre seconded. So moved.
The treasurer's report was reviewed. All current bills are paid and all checks have been deposited. Approval to accept the Year to Date Budget was accepted by Alice Taylor, seconded by Jan Turner. So moved.
The Treasurer, Jeff Lindevald had submitted a proposed budget for 2005. Approval to accept the 2005 budget was accepted as corrected. Mike motioned, Jan seconded. So moved.
Past due homeowners dues were reviewed, board recommended that a note be inserted into next mailing to remind those homeowners of HOA policies.
Mike updated board on EPPOC recommendations being that a common area condition report being given to all new transfers that would include asset and liabilities reports, that there is no pending litigation, and assessments are adequate, and no increases are being contemplated. Discussion of Legislation updates. Update to be included in quarterly newsletter.
Gerri Hill (lot 175) dropped by to tell the Board that they are doing a great job on the park and pool maintenance. Would be willing to serve on Board for upcoming year.
CCWD to investigate the leak in the pool. Mike Willemsen to oversee.
July 4th report: Cookout was great, largest turnout ever. Safety problem occurred though - pool ran over and flooded cemented areas causing people to slip. Discussion of allowing the pool supervisor to have key to access the pool house, after training on the workings of the pool, key is now accessible for any emergencies and/or checking that all settings are correct.
Broken glass bottles were found upon entry on July 4, 2004. Pool supervisor for July 3 was present and stated upon close up of pool that there was no broken glass anywhere in the pool enclosure. Party that brought the glass into the enclosure stated that 1) would not bring glass into the enclosure again and 2) no glass was broken when she left. Discussions regarding allowing alcohol within the pool enclosure were tabled until August meeting.
VIP program (Volunteers in Prevention) is still in force and at least 40 lots were inspected during the last month. Other reports regarding people violating policy regulations, VIP regulations, and/or not getting permits to build fencing were reported. Further action will be taken.
Parents that purchase the special "swimmer" garments for infants will be accepted in the pool. Diapers will NOT be accepted for health issues.
All visitors to the pool are to sign in, if you are a homeowner with family members they are to sign in the number in their party. There is a second sheet to fill in if they have guests and pay $1 for each. Board is overseeing the number of people that actually use the pool to determine use vs. cost efficiency.
Board thanks Gaylord Blackburn and Pete Molesworth for their attention to the pool's needs and exceeding them.
Board determines that there will be a proxy for all homeowners to vote on changes to policies and for choices of new board members in the next mailing to be received at least 30 days before final decision needs to be made.
Annual meeting to be held on September 5, 2004 at 3:30 with a potluck to follow at 5:00 p.m. All homeowners with the last name beginning with the letters A-L should bring a salad (green or other) or a side dish (i.e. rice, baked beans etc). All Homeowners with the last name beginning with the letters M-Z should bring a dessert. No diet excuses.
Situation regarding the unregulated bike ramp in the common area is still open. A relative of one of the involved parties said that it will be handled this week.
Board recommends that the HOA needs a website and is going to ask Gene Bartee to oversee it. We need general membership to approve the expense of about $20 a month before we can proceed. Waiting on proxy voting.
Discussion regarding putting a combination lock on the front gate to the pool so adult only swimming could occur without supervision has been tabled. Pool pump would need to be left on until 8:00 instead of 6:30 and the extra stress on the equipment would need to be looked at before concluding any choices. Choices are that reservations being made or letting it be open. Pool pump has to be on at any time that there are swimmers in the pool.
Next meeting will be held on August 14, 2004, 9:30 at the pool. Meeting was adjourned at 11:55 a.m.
Sera A James
Administrative Assistant
Edited and Published by Eugene G. Bartee