The following Board Members were present: Frank Samuelson, Mike Willemsen, Jeff Lindevald, Jan Turner, Everett Cockshott, Eugene Bartee, Barbara Babel, Dee Willemsen, and alternate Gaylord Blackburn. Board Member Bill Ross was no present as he was having back surgery in Reno, NV.
The following Guests were also present: Jerry Taylor, Lot 88; Alice Taylor, Lot 88, Susan Tarpley, Administrative Assistant; and Pat Tarpley, Lot 55.
The meeting was called to order at 10:05 AM at the Arnold Library. A quorum was established.
Correspondence: Susan received a corrected statement from lot 147/Lyon with a new address and name of "new owner" as Laffranchi. Since there is no copy of a recorded deed or transfer fee, Susan will not be able to make this change. Susan will notify both parties in this matter of the necessary documents and fees in order to make this change.
The statement for lot 159/Cross was returned, as the Title Company gave us a physical address only (no P.O. Box). Mike will hand deliver this bill to the home/cabin on Ponderosa Way.
Minutes of November 15, 2003 meeting: Susan distributed the minutes of the November meeting and read them aloud. There were no questions. Mike moved to accept the minutes as read. Barbara seconded the motion. The motion passed.
Treasurer's report: Susan distributed the year-end Profit and Loss Statement for 2003. After some discussion, Dee moved to accept the statement without any changes. Jeff seconded the motion. The motion passed. Susan stated she has an appointment with Cora Bell to do the 2003 taxes next week.
Susan distributed the Jan/Feb year to date P & L for 2004. There was some discussion about the income. It currently is reported as billed income, and the board would like to see actual income on the P & L. Jeff will work with Susan to get this to print in the next P & L for March. Eugene offered to make a program on Excel that will take care of this problem as well. Mike moved to accept the P & L as presented. Eugene seconded the motion. The motion passed.
Guests Alice and Jerry Taylor spoke about their concerns after being turned into Pro Solutions Collection Agency last fall. The board discussed this action to turn lot 88 into collections, and decided it was premature. Everett moved that the homeowners association pay the Taylor's their losses, minus last years and these years' dues. Jan seconded the motion. The board will contact Pro Solutions regarding the amount that needs to be reimbursed. To avoid this problem with Lot 88 in the future, it was requested by lot owner, Alice Taylor, to send all future bills and correspondence to her at 3630 E. Hwy 4, Murphys, CA 95247. Board member Jeff Lindevald apologized to the Taylor's on behalf of the Board for this misfortunate misunderstanding. The Taylor's accepted his apology. Jan Turner moved that Board Member Everett Cockshott find out the amount owed to the Taylor's from Pro Solutions, and that Board Member Mike Willemsen find out how to make sure the Lien on the Taylor's property be removed from their credit report. Barbara seconded the motion. The motion passed. The Taylor's paid Pro Solutions $726.50. ALPHA is still in possession of the $140.00 cash that Mr. Taylor paid last fall, as Mr. Taylor voided the check that Pro Solutions had ALPHA write back to him.
Regarding the Tapia collection situation, Frank has gone to their door three times with no answer. Eugene said they own White Pines Bar. It was stated that we need a working address because Certified letters from Pro Solutions are sent back undeliverable. Bills from ALPHA are not returned.
New Business:
Frank addressed the need to pump existing water out of the pool so it does not run over and flood the kitchen and restrooms. Pool work will begin this spring after the last freeze.
Susan discussed the need to publicize the Late Fees and Finance Charges annually. Pro Solutions can fax her a copy of the policy and this needs to be retyped and distributed to all property owners every year. Jan moved we call Pro Solutions to receive this policy and that it is included in our next billing. Eugene seconded the motion. Motion passed. Susan offered to call Pro Solutions and while she was on the phone, to check into the information that Everett and Mike need.
Pool Maintenance Person will be discussed at the next meeting.
Gaylord did a fine job last year with the daily job of pool chemicals and will be considered again for 2004.
Pool Lifeguard/Supervisor position for 2004: Mike Padgett has expressed an interest in this position again this year. The board decided that if Mike is hired, that his family would not be allowed use of the pool, as they are not homeowners. This should be the case for all pool employees hired outside the park. The board suggested Susan run an ad in the Calaveras Enterprise, looking for a certified lifeguard at $8.00/hr, and see what we get.
Dee mentioned that dogs are still a problem, as her friend and neighbor is afraid to walk to the post office because dogs are roaming about Lilac Park. It was suggested we remind homeowners about the leash law in our next newsletter. If one calls Animal Control, they will investigate the situation.
Eugene moved the meeting be adjourned. Frank stated the board would vote for a new president at the next meeting on March 20, 2004 at the Library. Eugene requested Susan e-mail him his minutes.
The meeting was adjourned at 12:15 AM.
Respectfully Submitted,
Susan Tarpley,
Administrative Assistant
Edited and Published by Eugene G. Bartee