The meeting was called to order by Frank Samuelson at 9:34 a.m. The meeting was held at the pool.
Board members present included Frank Samuelson, Mike and Deirdre Willemsen, Jeff Lindevald, Jan Turner, Alice Taylor, Eugene Bartee and alternate Gaylord Blackburn. Also present was Administrative Assistant Sera James.
Guests present were: Katie Foster (lot 36), Pete Molesworth (lot 35), Susan and Pat Tarpley (lot 55), Nancy Cockshott (lot 38), and Linda Blythe (lot 98).
The minutes from the previous meeting were read. Heated discussion was made regarding the omission of more details regarding discussions held at the last meeting of CC&R violators. It was explained that since no motions were made regarding any of the violators, presence in the minutes is moot. The minutes from the previous meeting were approved - Jan motioned, Dee seconded.
Treasury reports were made by Jeff. Discussion was made regarding the increase in the phone bill. Pool supervisor Katie Foster was asked to keep vigil watch over the phone and to make Michael Padgett and Traci DeCoste, the other pool supervisors aware of board's concerns. Motion was made to accept the treasurer's report - Mike moved, Jan seconded.
Discussion was made regarding the Proxy that was sent out with the last newsletter. There was no space for the association member to put their name or lot number on the proxy. This was explained as an oversight by the Treasurer and Administrative Assistant. Sera mentioned that most proxies are returning with names and/or lot numbers written on them and envelopes are being kept to be sure of correct posting of votes.
Mike gave a nominating committee report stating that no new names have been given to him to add to the ballot. We currently have 3 officers leaving and have 3 names to replace them with.
VIP report was given by both Frank and Mike. Frank sent out 36 notices and only one did not respond, Turner lot 145. Mike sent out 36 notices and 9 second notices and has favorable response as well.
Thank you's were given to Pete Molesworth for painting the bathroom and to Katie Foster for rearranging the kitchen and overall as a great pool superintendent. Frank finally got to witness what goes on during a typical day as a superintendent and was fully impressed at how she handles issues.
Discussion was made regarding outside visitors entering the pool; Sera mentioned a membership card which all said that they do have one. Pool superintendent, if they do not know the member personally, are to ask for their card and if they don't have one admission to the pool will be denied.
Discussion was made regarding the Wednesday night break in of the pool kitchen where $61.43 in funds was stolen. Mike reported speaking to the sheriff's deputy and the deputy's suspicion of already knowing who the perpetrators were.
At the Yearly Membership meeting Merita Callaway is expected to speak and the menu was discussed.
Additional discussion was made throughout the meeting regarding certain violators of CCR's. A special meeting was to be held after the Board Meeting to discuss what avenues are available to the Board to handle the issues.
Meeting adjourned 10:55
Respectfully submitted,
Sera James
Administrative Assistant
Meeting was called to order at 11:03 by Frank Samuelson.
All officers of the Board were present except Jan Turner whom had to leave due to previous commitment. No guests were allowed.
Board discussed the problem with singling any one violator out from the rest could result in a major issue that when taken with a fine tooth comb, any and all Association Members could be written up regarding a CCR violation.
Board recommended that a special letter be sent to nine CCR violators and be worded a specific way stating which specific rules they were in violation of and that they had 15 days to fix the problem or come before the Board to explain their side of the issue. If neither choice was made and another complaint brought before the Board then a fine would be assessed.
However, it came to the Board's attention that the CCR's that are out and about throughout the Association are not the same and it is not known which one is the correct one.
Since exact wording in the letters is to quote the CCR's, it was determined that the exact copy of the CCR's and by-laws that are current and recorded at the County needs to be found.
Administrative Assistant Sera James agreed to go to county and find out which copy is the most recently recorded and report back to Board.
Issue is now tabled awaiting results from Sera's search at the County.
Respectfully submitted,
Sera James
Sera went to the County and searched throughout the Arnold Lilac Park Homeowners Association name and Lilac Park Homeowners Association name looking for recordation of CCR's and/or By-Laws.
Upon checking through microfiche back to 1975, no recordation of either was found. She discussed this with Frank Samuelson and he recalls it specifically done during his term. Further investigation needs to be made on this issue.
Edited and Published by Eugene G. Bartee