The meeting was called to order by our revered president Frank M. Samuelson at 10:15 a.m. The meeting was held in the conference room of the Arnold library.
Board members attending included Jan Turner, Eugene Bartee, Frank Samuelson, Deirdre Willemsen, Mike Willemsen, Gaylord Blackburn, and Jeff Lindevald. A quorum was established.
Guests attending were Sera James, Alice Taylor, Stephanie Willemsen, and Craig Stone.
The minutes from the previous meeting on March 20, 2004 were read. Corrections to the minutes included the revised expense of the insurance was given to be $6880.16. Also noted, there has been no word from Tapia regarding his arrears. Jan moved, Mike seconded, to accept the minutes. So moved.
The correspondence was reviewed. Several phone calls had been received and handled by either Mike W. or Jeff L. Written correspondence received of note included word from an insurance company that our fire and casualty insurance was terminated effective 5/27/04; Frank will follow-up to confirm. Also Lot 141 [Demario] sent dues with the notation that his lot is unimproved. Mike will verify that situation.
The treasurer's report was reviewed. Note the insurance will bust our 2004 budget by $700 due to the increase in the insurance. Jeff noted he has been unable to secure the current records from Susan Tarpley. Mike will contact Susan to get a hard copy. All current bills are paid and all checks have been deposited. HOA received three $100 transfer fees this month. Mike moved, Jan seconded, to accept the treasurer's report. So moved.
Two candidates for the Administrative Assistant position (Sera James and Craig Stone) were introduced and given an opportunity to speak. Jan moved, Deirdre seconded, to offer the position to Sera James effective May 1. Jeff will call.
Mike Willemsen reported the clean-up of the common area was completed satisfactorily. A $500 check to Shawn Bittner was given to Frank for Shawn per 3/20 minutes.
Gaylord agreed to assume the position of pool manager for the 2004 season, but only if he is compensated for his efforts. He agreed to accept something at the end of the season. Jeff moved, Mike seconded to hire Gaylord. Voted in by acclamation.
Jeff requested the May meeting be moved. An agreement was reached to move the meeting to May 8, 9:30 at the pool unless otherwise notified.
Frank did not receive the late fees and fine information from Pro Solutions, will mail or fax it to Jeff with a second request from Pro Solutions.
Cross (Lot 159) billing was hand- delivered. Situation resolved.
Taxes were completed in time by Cora Bell, per Mike. No billing as yet.
Frank made the Board aware of problems with transients sleeping in the common area, and a dirt bike obstacle course that had been constructed on the common area and the Petersen lots. The Sheriff's department was notified. Mike moved, Jan seconded, that we post no trespassing signs and caution tape on the obstacle course, get a case number, and give the kids an opportunity to correct the situation prior to legal pursuits. Clean-up to be completed by the next board meeting, May 8. So moved.
There will be a work party at the pool subsequent to the meeting today. Plumbing needs to be corrected.
The meeting was adjourned at 11:42. Next meeting May 8, 2004.
Respectfully submitted,
Jeff Lindevald
Edited and Published by Eugene G. Bartee